Bylaws

ARTICLE I: NAME AND PURPOSE

  1. The name of this Section shall be “Section on College and University Counseling Centers, a Section of the Society of Counseling Psychology of the American Psychological Association” (hereinafter referred to as Section, Society, and APA, respectively). This full title shall be used in all public references to the Section. The APA is a not-for-profit, tax-exempt corporation, and the Section, as a part of the Society and APA, shall act consistently with the exempt purposes of the Association.
  2. The purpose of this Section is to encourage, assist, and advance contributions by Section members as they relate to the provision of services in university and college counseling services. The Section strives to further the research, training, theory and practice of counseling psychology among counseling center psychologists. The Section goals address a variety of domains, including counseling center research, training of future psychologists, individual and group treatment of students, assessment in student populations, consulting with faculty and staff, outreach programming to campus communities, and administrative issues. The Section operates by consensus of its members and is committed to advancing the human rights of all men and women regardless of race, sexual orientation, class, nationality, ethnicity, age, disability, or religious orientation. Specific objectives of this Section include:
    1. To promote the practice of college and university counseling services within the Society of Counseling Psychology, giving visibility to the practice and research initiatives of counseling center psychologists (e.g., granting awards to outstanding counseling center psychologists, writing about and responding to current events relating to the work of counseling center psychologists);
    2. To bring together counseling psychologists who have an interest in practice, training, and/or research activities in counseling center settings. The networking may occur through the listserv, convention programs, and/or individual communications;
    3. To facilitate communication with other counseling center organizations (e.g., Association of Counseling Center Training Agencies, Association of University and College Counseling Center Directors, Association of Psychology Postdoctoral and Internship Centers, American College Counseling Association, Commission for Counseling and Psychological Services of the American College Personnel Association, American College Health Association, Association for the Coordinators of Counseling Center Clinical Services, International Association of Counseling Services, Counseling Center Village Board);
    4. To provide education about the professional practice of university and college counseling services. This education may include sponsoring programs at the APA annual convention (hospitality suite programs, roundtables, symposia, etc.), as well as education to the broader psychological community about the specific skills and training needed to work with this population;
    5. To develop a research network for counseling center psychologists interested in conducting research with each other in order to a) collaborate on research projects across institutions, b) utilize clients and/or trainees at other counseling centers as research participants, and c) access technical expertise from counseling center staff at other institutions;
    6. To provide training and support for counseling center psychologists in working with diverse populations.
  3. The Section shall not knowingly establish policies that are in direct conflict with the policies of the Society or APA. The Section is accountable to the governing board of the Society and shall operate in a manner that is consistent with the APA Bylaws and Rules and the Society Bylaws and Rules, including the Society Rules and Procedures for the Formation, Governance and Operation of Sections. All publications promulgated by the Section will be reviewed by the Society President prior to dissemination.

ARTICLE II: MEMBERSHIP

  1. .The membership of the Section shall consist of two categories: Section Member and Section Affiliate
  2. Section Member qualifications: Any Associate Member, Member, or Fellow of the Society who has an interest in the purposes of the Section may become a Section Member. Section Members who are Fellows or Members of the Society may hold Section elected offices. All Section Members shall be entitled to all other rights and privileges of the Section. That is, all Section Members may hold appointed offices, may serve on Section committees and task forces, and are eligible to vote in Section elections
  3. Section Affiliate qualifications: There are two categories of Section Affiliates: Section Professional Affiliates and Section Student Affiliates.
    1. Professional Affiliates of the Society, or Fellows or Members of APA who are not members of the Society but who have an interest in the purposes of the Section, may apply for Professional Affiliate status in the Section. Professional Affiliates may not hold Section elected offices but may hold appointed offices. They may serve on committees and task forces and are eligible to vote in Section elections.
    2. Any student belonging to APAGS or Society SAG may join as a Student Affiliate status in the Section. Student Affiliates may not hold elected offices but may hold appointed offices and serve on committees and task forces. They may vote in Section elections.
  4. The Section membership must include 50 members or fellows of the Society, or a percentage of Society membership agreed upon by the officers of the Section in consultation with the Executive Board. Should membership of the Section fall below the required number, Section officers will work together in consultation with Society leadership to increase numbers, change the bylaws of the Section, or disband the Section.

ARTICLE III: OFFICERS

  1. The officers of the Section shall be a Chair, a Chair-Elect, a Treasurer, a Communications Officer, a Membership Officer, and a Past Chair. Terms of office for all officers shall be two years. All terms of office will run from the end of the annual business meeting of the Section following the election to the end of the annual business meeting of the Section two years later. The officers of the Section shall serve as its Executive Committee. This creates a six person Executive Committee
  2. The Chair shall be the individual who previously served as Chair-Elect. The Chair shall perform such duties as are customarily incident to the office of a Society Section Chair. The Chair will prepare an annual column on the Section for the Society newsletter. In addition, the Chair’s responsibilities shall include but not be limited to the following tasks
    1. Maintaining proper relationships with the Executive Board of the Society and others within the Society who have functions relevant to the Section;
    2. Planning and chairing the annual business meeting of the Section at the APA convention;
    3. Submitting mid-year and year-end reports including information requested by the Society President and Treasurer.
    4. Coordinating the development of formal proposals for Section-sponsored programming at the APA annual convention on issues related to counseling centers in counseling psychology;
    5. Ensuring that the Section responds to initiatives as directed by the President or Vice President of the Society;
    6. Encouraging the Section to initiate and coordinate projects that will address specific needs and interests of counseling psychologists working in counseling centers (e.g., programs on topics of interest to Section membership, development of training resources or administrative tools);
    7. Appointing task forces or standing committees comprised of Section Members and Affiliates to address issues of concern to the Section;
    8. Encouraging that listserv messages and/or other communication tools keep the membership informed of Society, APA, and national events of particular interest or relevance to counseling center psychologists;
    9. Collaborating on activities with chairs of relevant groups or committees to promote the interests of counseling psychology and counseling center practice.
  3. The Chair-Elect shall perform all duties as assigned by the Chair. The Chair-Elect will coordinate educational programming and may choose to appoint a committee, in conjunction with the Chair, to plan programs sponsored or co-sponsored by the Section. The Chair-Elect will also organize the Section yearly awards and appoint a committee, in conjunction with the Chair, to solicit nominations for student and psychologist awards and select awardees. In the event that the Chair shall not serve the full term of office, the Chair-Elect shall succeed to the unexpired remainder thereof and continue to serve through the next full term.
  4. The Treasurer shall be responsible for maintaining the funds and financial records of the Section and for preparing the reports and performing the duties and responsibilities outlined in Article VIII. The Treasurer shall work with the Society Treasurer and the Section Chair to establish and maintain appropriate financial records and procedures. The Treasurer shall, upon request and at reasonable times, make the financial records of the Section available to Section members. The Treasurer will maintain an updated membership roster of the Section, and will ensure that the listserv is current with members in good standing. In the event that the Treasurer shall not serve the full term of Office, the Chair shall appoint a Treasurer to serve until the term expires or elections are held, whichever occurs first.
  5. The Communications Officer shall keep the records of the Section, including but not limited to minutes of meetings of the Section and the Executive Committee, archival information such as a chronology of officers, committee chairs and committee members, awards presented, APA programs sponsored, and records of significant involvements of the Section. This officer will also keep the membership informed about the activities of the Section. The Communications Officer may respond to articles printed and represent the Section, in consultation with the Chair and Chair-Elect (e.g., articles in the Monitor, Chronicle of Higher Education, APA journals). In the event that the Communications Officer shall not serve the full term of Office, the Chair shall appoint a Communications Officer to serve until the term expires or elections are held, whichever occurs first
  6. The Membership Officer shall be responsible for planning and implementing activities related to recruitment and retention of the Section members. The Officer will promote awareness of membership benefits, develop and implement strategies for recruitment of new members and re-instatement of lapsed members, gather data about membership interests to support the Section in remaining relevant to members, maintain information material (print and web-based) on benefits of Section membership, keep active roster of membership, and lead the Membership Committee. In the event that the Membership Officer shall not serve the full term of Office, the Chair shall appoint a Membership Officer to serve until the term expires or elections are held, whichever occurs first.
  7. The Past Chair is the most immediately retired Chair of the Section and shall serve as a member of the Executive Committee for the year immediately following the term of office as Chair. If for any reason the Past Chair cannot complete the term of office, the office shall remain vacant through the balance of the term in which it occurs. The Past Chair shall be responsible for conducting the Section elections. The Past Chair also shall coordinate and communicate with the Society’s Executive Board regarding Section elections. The Past Chair shall perform all other duties as assigned by the Chair. In the event that the Past Chair shall not serve the full term of Office, the Chair shall assign the duties of the Past Chair to members of the Executive Committee, or appoint a Section member to carry out the those duties.

ARTICLE IV: GOVERNING COMMITTEE

  1. The Executive Committee of the Section shall function as the governing committee for the Section. The Executive Committee shall be comprised of the Chair, Chair-Elect, Treasurer, Communications Officer, Membership Officer, and immediate Past-Chair of the Section. Three members of the Executive Committee will constitute a quorum. Actions taken by the Executive Committee shall be based on a majority vote of those present.
  2. The Executive Committee shall be authorized to act on behalf of the Section between Section meetings. All actions of the Executive Committee will be reported during the annual meeting of the Section.

ARTICLE V: COMMITTEES

  1. The Chair shall appoint such committee and task force chairs as may be needed to conduct the affairs of the Section.
  2. Chairs of committees and task forces will provide reports of activities upon request of the Section Chair and report to the membership at the annual meeting of the Section.

ARTICLE VI: MEETINGS

  1. The Section shall hold an annual meeting at the time and place of the annual convention of the APA and shall sponsor or conduct such other scientific and professional events as the Executive Committee deems appropriate. The membership present at this meeting will constitute a quorum. The agenda for the meeting will be set by the Chair with due regard for member input.
  2. Business at this meeting will be conducted in a collegial manner, and decisions other than bylaw changes (which are detailed elsewhere in these Bylaws) will be accomplished through voting. The Chair will take a vote of members in attendance, and a majority of the members who are present and who vote on the issue will rule. Occasionally, business decisions may be referred by the Chair to a mail ballot of the entire Section membership. In such situations, a simple majority of those responding to the ballot will determine the course to be taken.
  3. Business meetings may be convened if necessary outside of the annual business meeting.

ARTICLE VII: NOMINATIONS AND ELECTIONS

  1. The Chair-Elect, the Treasurer, the Communications Officer, and the Membership Officer shall be elected by a majority mail ballot vote or majority email ballot vote by all eligible members who vote on the issue
  2. It shall be the duty of the Executive Committee to conduct and supervise the mail or email elections of the Section. The Past Chair will oversee the elections process.
  3. The Past Chair shall issue a call for nominations to membership via either a Section postal mailing or LISTSERV or the Society newsletter.
  4. Elections shall be held annually. The following schedules of terms of office shall govern the call for nominations and election:
    1. Chair-Elect: to serve a term of two years, followed by a term as Chair for the immediately subsequent two years, and finally a term of two years as Past Chair subsequent to the term as Chair
    2. Treasurer: to serve a term of two years.
    3. Communications Officer: to serve a term of two years.
    4. Membership Officer: to serve a term of two years.
  5. The Executive Committee, under the Past Chair’s direction, shall certify a list of names of persons who are nominated for each office, secure permission of the candidates to be placed on the ballot, and prepare a ballot to send to voting membership. All nominees must be Section Members. No more than three nominees for each office shall stand for election. If more than three members are nominated for one office, the Past Chair will establish a procedure, in consultation with other officers, to meet this standard.
  6. It shall be the responsibility of the Past Chair to coordinate Section nominations and elections with those of the Society and APA. The election results shall be reported by the Section to the Society Executive Board at least one month prior to the Society’s annual business meeting held in conjunction with the annual APA convention.

ARTICLE VIII: FINANCES

  1. The Section, with the approval of the majority of its membership and the Society’s Executive Board, may set and collect dues from its Members and Affiliates. These individual Section dues shall not exceed the sum of one-half (1/2) of the total individual dues and assessments charged by the Society during the preceding year. If such dues are implemented, the Treasurer shall be responsible for the billing and collection of dues, which shall be payable during the first quarter of the Section’s current fiscal year.
  2. The Treasurer shall keep a full record of all funds received and all funds disbursed and shall work with the Executive Committee to develop and review the Section’s budget. The Treasurer shall submit: (a) An annual report of Section income and expenditures; and (b) a proposed Section budget to the Society President for approval. This information also will be reported to the Section membership at the Section’s annual meeting.
  3. The Treasurer shall submit semi-annual reports to the Society Treasurer showing income and expenditures in the line-item format used by APA. These reports are due on about June 1 and December 1 of each year.
  4. The Treasurer is authorized to disburse funds (including signing checks) that have been duly authorized in the approved budget. In the event of the inability of the Treasurer (due to unavailability or incapacity) to disburse funds, the Section Chair is authorized to disburse funds (including signing checks) on behalf of the Section under the same provisions. All other financial documents (e.g., expense forms), other than direct payment disbursements as noted above, shall be signed by the Section Chair and the Treasurer.
  5. The Section, in keeping with its not-for-profit status, will disburse funds by policies and methods consistent with relevant statutes and regulations for organizations with not-for- profit status of similar standing.
  6. The Section’s fiscal year shall be the same as the fiscal year of the Society.
  7. If dues are implemented, members who have not paid dues for two consecutive years may be considered as having tendered their resignation from the Section by non-payment.
  8. If dues are delinquent, dues received will be applied first to the year in which dues are delinquent.
  9. In the event of the dissolution of the Section, all unencumbered funds in the Section treasury at that time shall be turned over to the Society.

ARTICLE IX: AMENDMENTS

  1. Amendments or changes in the Bylaws may be proposed by the Section Executive Committee or by members of the Section.
  2. A copy of the proposed changes shall be submitted to and reviewed by the Society’s Executive Board before the Section membership votes on the changes.
  3. A copy of the proposed amendments or changes and a ballot shall be emailed to all members by the Section Past Chair two weeks prior to the deadline for voting on the proposed amendment, or shall be announced in the Section newsletter.
  4. A two-thirds vote by those responding at the annual business meeting, or a majority vote of the members responding by the deadline to an email ballot, will be required for the adoption of amendments or changes.
  5. Final approval and adoption of any change in the Section Bylaws are contingent upon the approval of the Executive Board of Society.
Date: November 14, 2014
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